Creating a job application in Google Forms can be a great way to streamline your recruitment process. It makes it easier to collect and store applicant information while also saving time and resources in reviewing the applications.
With Google Forms, you can quickly design a convenient application form that can be filled out by potential employees from anywhere in the world. Additionally, the form can be easily shared with others who may need to review the applications.
In this post, we’ll go over the step-by-step method of creating a job application form so that you can find the best candidate for the job.
How to create a Google Forms job application template
Step 1: Create a new form
Go to Google Forms to start the form creation process for the job application.
You can start a new form by clicking the “Start a new form” button or working with a pre-existing template. Google Forms provides a job application template that’s easy to work with and can save you some time. Find and click the “Job Application” template.
If you can’t see the template, you may have to click the scroll-down button on the “Template Gallery” to open up the entire template section. Once you open the job application template, fill in the essential details in the header section.
Edit the form's name to include the position intended. You should fill in a description of your company and the requirement for the position in the field under the form’s name. Make sure to briefly describe what the position entails here.
Step 2: Prepare your application questions.
Deciding the questions that you want to ask your applicants is a critical step. This lets you determine how to structure your form, and it helps to ensure that all required information is included. So, before going on any further, have all your questions ready.
If you have the job application template, you will see that some personal questions are included. You could ask qualifying questions like:
- Are you legally eligible to work in the United States?
- What is your highest level of education completed?
- What is your current employment status?
- Do you have any experience in the field the job requires?
You could also ask questions about their availability, such as:
- Are you able to work flexible hours?
- Are you able to work overtime if needed?
- Do you have reliable transportation?
- Are you willing to travel if needed?
Other questions you could ask would be:
- What is your desired salary?
- Why are you interested in this job?
- Do you have any relevant skills or qualifications that make you a good fit for this job?
- Are you available for an interview?
Once you have all your questions added, you can start separating them into different sections.
Step 3: Separate questions into sections.
Now that you have all the questions you want to ask your applicants, it's time to get them onto your form and divide them into sections. This helps the hiring manager go through information quicker, as they know exactly what section they kind find certain types of information.
To create sections in your form, find the question after which you want to introduce a new section. Then, on the floating button section next to it, click the “Add section” button to create a new section.
You can then name the section appropriately and offer a brief description of the kind of questions that the section will be targeting.
You can drag questions into the appropriate section. To add new relevant questions to your sections, click the “Add question” button.
This will open up a menu enabling you to pick the format of the questions you want to introduce. For questions that require a yes/no response, you may opt for a “multiple choice” format. You also have the option to add descriptive questions in “Short answer” or “Paragraph” type format.
You can also conveniently allow applicants to upload their resumes or portfolios to enhance the job application form. Add a new question and click on the drop-down menu box next to the question. Find and select the “File upload” option.
Read in detail about how to get attachments from form respondents to set up other options for this feature.
Step 4: Customize your form to match the branding
Now that you’ve inserted all your questions into your job application form and split them into appropriate sections, it's time to look at the appearance of your form. Having your job application in sync with your company’s branding is a good decision.
First, customize the appearance of your Google Form to reflect your company’s color palette and fonts. To do this, click the “Customize theme” button on the top menu. This will open up a side menu with the option to separately customize the text style of your form.
You can set different fonts and font sizes for the header, questions, and text to match the fonts set for your company’s branding.
The next thing you can do is go into the Header section of the same menu and click the “Image uploaded” button. This will open up another menu like this:
Now you can simply go into the Upload section and select an appropriately sized image of your company logo to make that your header image.
Once you have set the header image, the form’s colors will automatically sync to the color palette of the uploaded image.
Step 5: Consider using add-ons
Now that you have a job application form that aligns with your company’s branding, let's look at extra functionality. To make your form more efficient and functional, you may consider add-ons for features that aren’t native to Google Forms.
Plenty of helpful add-ons enhance the functionality of Google Forms and can take your job application form to the next level. One of these add-ons is Form Publisher, which automatically creates a document based on the responses. This can be shared over email with the applicant or decision-makers.
Step 6: Email the form to your applicant
Now, all that’s left to do is to share the job application form with your applicants.
You can easily share your job application form with a prospective employee by clicking the “Send” button. This opens up a pop-up window where you can input the email address to which you want to send the form.
Learn other ways of sharing a Google Form and the settings to be mindful of to ensure success in sharing your form and receiving responses.
Streamline your job application process with Form Publisher
So, there it is. Creating a job application in Google forms is easy and made even easier with the right features and some Google form add-ons.
If you regularly use Google Forms and want to take it to the next level, consider Form Publisher. It can make your application process over Google Forms more streamlined and professional. The applicant and colleagues can have copies of application responses in a PDF, Google Doc, or other file formats!Find out what Form Publisher can do for you!