Recruitment is an integral part of growing companies and businesses. Understanding what elements constitute a recruitment assessment form, then, is crucial to streamlining your business as a whole.
In this blog post, we’ll tackle the recruitment assessment form. First, we’ll discuss what it is and what it usually includes, and then we'll explain why it’s so important. Finally, we’ll give you the steps to creating your own candidate evaluation form. Let’s dive in!
What is a recruiting assessment form?
A recruitment assessment form, or candidate evaluation form, is a structured document that recruiters or HR personnel use to evaluate potential candidates for a position. It includes several essential components that turn applicants' applications and/or interviews into quantitative data to compare against each other.
What’s normally included in a recruitment assessment?
The main goal of recruitment assessment forms is to standardize the recruitment process and make it more objective. To do this, a comprehensive recruitment assessment form typically includes different sections to gather information that’s most relevant for a position or a role.
This can include information related to the candidate’s background, assessment of job-related criteria, skill evaluations, and documentation of interview feedback. When a form is exclusively used for the interview stage of the recruitment process, it’s also known as an interview candidate evaluation form.
Why are these forms important for the recruiting process?
Recruitment assessment forms are important for companies and businesses for several different reasons:
- They provide a consistent framework for evaluating candidates, ensuring objectivity throughout the hiring process
- These forms help recruiters and candidates understand the assessment criteria by clearly outlining the expectations.
- They save time and resources for the hiring team by streamlining the recruitment process
- They can help organizations avoid discrimination by ensuring compliance with fair hiring practices
- They help recruiters overlay employee performance data with recruitment data to track trends and improve the efficacy of the hiring process over time
Recruitment for a position is a multi-layered process. At the very least, an initial resume screening is usually followed by an interview. While the structured format of the resume lends itself to the segregation of essential data, maintaining objectivity during the interview can be a challenge. A candidate interview evaluation form can help here.
How to create an interview candidate evaluation form with Google Forms
Step 1: Create a new Google Form
Go to your Google Forms.
Click on the ‘Blank form’ button to start a new form.
Title your form appropriately and write a helpful introduction or description for the interviewer.
Step 2: Add fields for personal information of candidate
The first thing to add are fields to gather the personal information of the candidates who appear for the interview.
Change the default question to ‘Candidate’s name’ and click on the button next to the question field to change the ‘Multiple choice’ question format to ‘Short answer.’
Step 3: Use linear scale questions to rate candidate
Now, you can start adding questions, which will also form the assessment criteria for the interview. The questions should ideally be based on the position or the role for which the interview is being held. However, here are a few to consider:
- How effectively did the candidate articulate their thoughts and ideas during the interview?
- To what extent did the candidate demonstrate analytical thinking and problem-solving skills?
- How well did the candidate respond to unexpected questions or situations during the interview?
- How proficient is the candidate in the technical skills required for the role?
Click the ‘Add question’ button in the floating menu to introduce a new question to your form.
Insert your question and select the ‘Linear Scale’ question format with the button next to the question field. You can have up to 10 labels, and you’ll also have to insert the names of the labels. Learn how to add linear scale to your Google Forms.
Step 4: Use short answer questions for additional comments
A comprehensive evaluation aims to collect quantitative and qualitative data for comparison. This is why it’s a good idea to have short-answer questions that leave room for interviewers' subjective assessments of candidates.
Add your question and opt for the ‘Paragraph’ format to give your interviewers the opportunity to provide a long text answer. With this step, you’ve successfully added questions to collect both quantitative and qualitative data on your candidates in an interview.
Step 5: Connect form to a Google Sheet for later analysis
Now, it’s time to make it easier for you to compare the candidates’ data once the interview concludes. The best way to do this is to connect your form to a Google Sheet.
To connect your form to a Google Sheet, toggle over to the ‘Responses’ tab from the ‘Questions’ tab.
Click ‘Link to Sheets’
Now, Google Forms will give you the option to either create a new spreadsheet or send your form responses to a preexisting sheet. Select your preferred option and click ‘Create’.
Read a step-by-step tutorial on how to link Google Forms to Google Sheets and critical things to note about your Google Form responses spreadsheet.
Step 6: Have assessments sent directly to stakeholders
One more step, and you’ll have essentially automated your recruitment process. Add a simple add-on, Form Publisher, and you can route your interview candidate evaluation forms directly to stakeholders for final approval before confirming recruitment.
In fact, if you use Google Forms, Form Publisher can help you automate other aspects of recruitment, such as creating the job application form and other important HR forms.
Form Publisher helps you create amazing recruitment forms for free
Form Publisher not only helps route Google Forms to relevant people but also enables you to make better recruitment decisions. With Form Publisher, you get the most out of collected data by turning collected form data into individual documents that help analysis and comparison.
Recruitment processes don’t get simpler than this. Try Form Publisher to simplify recruitment today.