How to Share Your Google Forms Responses

December 13, 2022
Table of Contents
Table of Contents

There are times when you need to share your Google Forms responses with others, like when you need to collaborate on a project or need approval on a form submission. You may be confused about how to do so; luckily, sharing your Google Form responses with others is simple!

In this article, we’ll show you how to share your Google Forms responses with others in a few simple steps. We'll also explain how Form Publisher can be used to share your responses with others. This can be useful if you need to create a report or if you want to share your responses in a more visually appealing way.

How to share Google Forms responses on Google Sheets

Step 1: Open your Google Form

The first thing you need to do is open your Google Form. You can do this by going to Google Forms and selecting the form you want to share.

Step 2: Go to the Responses tab

Once you've opened your form, you’ll want to click on the Responses tab. This is the tab where you can reference every submission of your form. It can be found at the top of the page, next to the "Questions" and “Settings” tabs.

Step 3: Click the Google Sheets icon

In the Responses tab, you’ll see a green "Google Sheets" icon in the top right. Clicking on this will open a new window where you can select where your responses will be stored.

By default, they will be sent to a new Google Sheets document. To do this, simply click the "Create a new spreadsheet" option and name it. A new spreadsheet will be created and your responses will be added to it.

If you want to send them to a spreadsheet you’ve already created, click on the "Select existing spreadsheet" option and choose the spreadsheet you want to use. A new tab will be added to it.

Step 4: Click “Share” in your Google Sheet

Once your responses have been added to a spreadsheet, you can then share them with others. To do this, click on the "Share" button in the top-right corner of your Google Sheets.

Step 5: Add who you want to share Google Forms responses with

In the "Share with others" box, you can add people you want to share your responses with by entering their email addresses into the "Add People and groups" field. You can enter as many email addresses as you like, but keep in mind that anyone with the link will be able to view your responses.

There are two options for collaborators on Google Sheets: viewer and editor. Unless you want to give them editing privileges, it’s best to keep the default setting of viewer, especially if it’s an outside associate. This prevents anyone from accidentally or deliberately changing response data.

There is also a message box where you can add a personal message to the people you are sharing your responses with. This is optional, but it can be a nice touch if you want to say something specific to the people you are sharing with.

Step 6: Click “Send” share your Google Form responses

When you're done, simply click on the "Send" button and your responses will be shared with the people you specified. They will receive an email notification letting them know that you have shared your responses with them.

And that's all there is to it! You now know how to share your Google Forms responses with others.

Sharing your Google Forms responses with others is a quick and easy process. By following the steps above, you can ensure that your responses are seen by the people you want to see them, without giving them access to your account.

However, there’s a better way of sharing a Google Form response with others - Form Publisher. It’s not only better in terms of how easy it is but also how beautiful the end result is. So, let's talk about how Form Publisher can be used to share your responses in a more visually appealing way.

Need to edit your Google Forms responses? Learn how to delete Google Forms responses here.

Automatically send Google Form responses to multiple email addresses with Form Publisher

What is Form Publisher?

Form Publisher is a Google Forms add-on that allows you to convert your Google Forms responses into professional documents. With Form Publisher, you can choose from a variety of templates to create documents that are tailored to your specific needs. You can also use Form Publisher to generate reports, send a Google Form response to multiple email addresses, and much more.

Share a document with summary of responses in Google Forms with others

Using Form Publisher, you can have a response document sent to those you choose. This could be used to provide respondents with summaries of their responses for reference. You could also set up an approval workflow, meaning response documents would need to be approved by certain people before they are shared with others.

All you have to do is select the format and template, then choose recipients. You can merge documents in multiple formats (PDF, Google Docs, Microsoft Office). Form Publisher is also compliant with e-signature laws so that you can create legally binding documents right from Google Forms!

Try out Form Publisher for free today!

So, there you have it! These are just a few of the ways that you can share your Google Forms responses with others. By using Form Publisher, you can automate the process and make it even easier to share your response documents with others.

The best part is that Form Publisher also offers a free plan, so you can try out all of the features and see for yourself how easy it is to use. Click here to Install Form Publisher for free!

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